⚖ WagePress Privacy Policy

MMALI Financial Services LLC dba WagePress

Effective Date: 01/01/2025   •   Last Updated: 12/12/2025

MMALI Financial Services LLC, doing business as WagePress (“WagePress,” “Company,” “we,” “us,” or “our”), is a Texas-based financial technology company that provides payroll processing, tax calculation, information return preparation, and electronic filing services to businesses and tax professionals.

This Privacy Policy describes how we collect, use, disclose, retain, and protect personal information when you access or use our websites, software applications, APIs, and related services (collectively, the “Services”).

1. WHO THIS POLICY APPLIES TO

This Privacy Policy applies to:

• Visitors to our websites
• Business customers and tax professionals who create WagePress accounts
• Authorized users of WagePress accounts
• Individuals whose personal information is processed through the Services, including employees, independent contractors, payees, and recipients of tax forms (“Data Subjects”)

In many cases, WagePress acts as a service provider / data processor on behalf of a business customer. In those cases, the business customer controls the data, and WagePress processes personal information only under the customer’s instructions and applicable law.

2. INFORMATION WE COLLECT

A. Information You Provide Directly

Depending on how you use the Services, we may collect:

Account & Identity Information

• Name, email address, phone number
• Username, password, authentication credentials
• Role and authorization level

Business & Tax Filer Information

• Business name, address, phone number
• Employer Identification Number (EIN)
• Responsible party or authorized signer information
• IRS credentials (e.g., transmitter-related identifiers where applicable)

Payroll & Employment Information

• Employee name, address, SSN
• Compensation details, pay frequency, pay history
• Federal and state withholding elections (e.g., Form W-4 data)
• Benefit and deduction information

Tax Form & Filing Information

• Payer and recipient information
• SSN, ITIN, EIN, and other tax identification numbers
• Payment amounts, withholding amounts
• Information required to prepare and electronically file tax forms such as Forms 1099, W-2, 94x series, and related state forms

Communications

• Support tickets, emails, chat messages
• Uploaded documents and attachments

B. Information Collected Automatically

When you use the Services, we automatically collect:

• IP address
• Device type, operating system, browser type
• Log files, timestamps, and usage activity
• Pages viewed, features used, error logs
• Security and audit logs related to authentication and access

C. Information From Third Parties

We may receive information from third parties, including:

• Accounting and payroll integrations you authorize (e.g., QuickBooks Desktop)
• Payment processors and financial partners used for billing or money movement
• Government agencies, such as acknowledgments or status responses from the IRS or state agencies
• Identity verification, fraud prevention, and compliance providers

3. HOW WE USE PERSONAL INFORMATION

We use personal information for the following purposes:

• To create, manage, and secure user accounts
• To provide payroll processing and tax calculation functionality
• To prepare, generate, and electronically file tax forms with the IRS and state agencies
• To transmit filings through authorized IRS systems (including IRIS and MeF where applicable)
• To synchronize data from third-party systems you connect
• To comply with legal, regulatory, and record-keeping requirements
• To detect, prevent, and investigate fraud, misuse, or security incidents
• To provide customer support and respond to inquiries
• To improve, maintain, and develop our Services
• To send administrative communications, service updates, and compliance notices
• To bill for Services and process payments

4. HOW WE SHARE PERSONAL INFORMATION

We do not sell personal information.

We may disclose personal information only in the following circumstances:

A. Service Providers

We share information with vendors that perform services on our behalf, such as:

• Cloud hosting and infrastructure providers
• Security, monitoring, and logging services
• Customer support platforms
• Payment processors

These providers are contractually required to protect information and use it only to provide services to WagePress.

B. Government Agencies

When you submit filings through WagePress, we disclose required information to:

• The Internal Revenue Service (IRS)
• State and local tax agencies

This disclosure is necessary to perform the Services you request.

C. Third-Party Integrations

If you enable integrations, we share information as necessary to provide that integration, under your direction.

D. Legal & Regulatory Obligations

We may disclose information if required to:

• Comply with law, regulation, subpoena, or court order
• Respond to lawful government requests
• Enforce our agreements or protect our legal rights
• Prevent fraud or security threats

E. Business Transactions

If WagePress is involved in a merger, acquisition, financing, or sale of assets, personal information may be transferred as part of that transaction, subject to appropriate safeguards.

5. DATA RETENTION

We retain personal information for as long as necessary to:

• Provide the Services
• Comply with IRS, state tax, financial, and record-retention laws
• Maintain audit trails and transaction records
• Resolve disputes and enforce agreements

Retention periods vary depending on the type of data and applicable legal requirements.

6. DATA SECURITY

We maintain administrative, technical, and physical safeguards designed to protect personal information, including:

• Access controls and role-based permissions
• Encryption in transit and at rest where appropriate
• Secure authentication mechanisms
• Logging, monitoring, and audit trails

No system is completely secure. You are responsible for safeguarding your account credentials and limiting access to authorized users.

7. YOUR PRIVACY RIGHTS (GENERAL)

Depending on your location and relationship to WagePress, you may have rights to:

• Access your personal information
• Correct inaccurate information
• Request deletion (subject to legal obligations)
• Object to or restrict certain processing

If your information is processed on behalf of a WagePress customer (such as your employer), please contact that business directly. WagePress will assist our customers in responding to verified requests as required by law.

8. CALIFORNIA PRIVACY NOTICE (CCPA / CPRA)

This section applies to California residents.

Categories of Personal Information Collected

• Identifiers (name, email, IP address, SSN, EIN)
• Customer records information
• Professional and employment information
• Internet activity and usage data
• Sensitive personal information required for tax filings

Purposes

Collected and used for business and commercial purposes described in this Policy.

Selling or Sharing

WagePress does not sell personal information and does not share personal information for cross-context behavioral advertising.

Your Rights

California residents may request to:

• Know what personal information we collect
• Access or receive a copy
• Delete personal information (subject to legal exceptions)
• Correct inaccurate information
• Not be discriminated against for exercising rights

How to Submit Requests

Email: privacy@wagepress.com
Mail:
MMALI Financial Services LLC (dba WagePress)
6340 N Eldridge Pkwy, Suite N 150
Houston, TX 77041

9. COOKIES & TRACKING TECHNOLOGIES

We use cookies and similar technologies for authentication, analytics, performance, and security. You can manage cookies through your browser settings.

10. CHILDREN’S PRIVACY

The Services are not intended for individuals under 13 years of age (or under 16 where applicable). We do not knowingly collect personal information from children.

11. INTERNATIONAL USERS

If you access the Services from outside the United States, you acknowledge that your information may be processed and stored in the U.S. or other jurisdictions.

12. CHANGES TO THIS POLICY

We may update this Privacy Policy periodically. Changes will be reflected by updating the “Last Updated” date.

13. CONTACT US

MMALI Financial Services LLC (dba WagePress)
6340 N Eldridge Pkwy, Suite N 150
Houston, TX 77041
Email: privacy@wagepress.com